Design a Conference Room Booking System

Functional Requirements

1. User Registration and Authentication

   • Users should be able to register and log in to the system.
   • Support for user roles such as Admin, Employee, and Guest.

2. Room Availability Search

   • Users should be able to search for available conference rooms based on date, time, and capacity.
   • Filter options for amenities like projectors, video conferencing, etc.

3. Room Booking

   • Users should be able to book available rooms.
   • Option to book recurring meetings.
   • Ability to modify or cancel bookings.

4. Booking Confirmation and Notifications

   • Send booking confirmation via email or notifications.
   • Reminder notifications before the meeting.

5. Calendar Integration

   • Sync bookings with external calendars like Google Calendar or Outlook.

6. Admin Panel

   • Admins should be able to add, remove, or update room details.
   • View and manage all bookings.

7. Reporting and Analytics

   • Generate reports on room usage, booking trends, etc.

8. Access Control

   • Ensure only authorized users can book certain rooms.

9. Feedback System

   • Users can provide feedback on the room facilities after usage.

Non-Functional Requirements

1. Scalability

   • The system should handle a large number of users and bookings, especially during peak times.

2. Performance

   • Quick response time for search and booking operations.
   • Efficient handling of concurrent bookings.

3. Reliability

   • Ensure high availability and minimal downtime.
   • Implement backup and recovery mechanisms.

4. Security

   • Protect user data and ensure secure transactions.
   • Implement authentication and authorization mechanisms.

5. Interoperability

   • Seamless integration with third-party calendar services.

6. Localization

   • Support for multiple languages and time zones.

7. Data Consistency

   • Ensure data consistency across all users and systems.

8. Extensibility

   • Design the system to accommodate future enhancements and features.

9. Accessibility

   • Ensure the system is accessible to users with disabilities.